Using Google Drive to store files in an organized manner

I have been using Google Drive for more than 5 years to store all the important work-related files.

Everything is so organized that I can quickly find any file that I am looking for, even though it’s related to a blog post that was posted years ago.

The folder hierarchy in Google Drive looks something like this:

My Google Drive folder hierarchy

I have created a separate project folder for each of my projects and all the information related to the project stays there – from site backups and project assets like logos to the files related to individual blog posts.

Here’s what the Posts folder looks like for my blog compile.blog:

Posts folder inside one of my projects

After every 50 folders, I’d create a #numbered – Archive folder and move all of them to the archive folder to avoid clutter. It’s kind of simple, isn’t it?

And now, let me show you what’s inside one of these individual post folders:

In the above screenshot, you can see the images that I used in that blog post. And, as you might have noticed, I write descriptive filenames which makes it easier to search.

Currently, I am on my Windows 11 machine so I use Google Drive’s official desktop client to sync local files to the cloud and vice versa. And, I use the Insync Google Drive desktop client (3rd party) on my Linux machine.

How well you are managing a project doesn’t matter much if you are doing a project at a small scale, but it becomes crucial if you’re thinking of the long-term and there are multiple people working on a project.

However, I am using Google Drive just to store all my files in an organized manner. But… I use Notion for managing all my projects (I will write about it here, someday).

That’s it.

See ya!

Updates from DeepakNess

A behind-the-scenes look at how I manage my work and life as an internet entrepreneur.